RPMDA’s Guide to a Successful Power Hour

RPMDA’s Guide to a Successful Power Hour

THANK YOU for your support of our new Exhibit concept: Power Hour! Our goal is to provide an environment that will foster even greater engagement between our retail & commercial members. Your Power Hour success is important, so we’ve assembled a list of FAQs which will help you make the most of your RPMDA Power Hour Sponsorship. If you have additional questions, please feel free to contact Mike Watson: mwatson@remenyi.com 416-961-3111 or David Jahnke: djahnke@halleonard.com 800-254-4425


How much space will be available to me during Power Hour & Spark Sessions?

Unlike exhibit booths, Power Hour & Spark meetings will be held around draped “Bistro” pedestal tables (36” diameter, 42” height) with two chairs included. You will have the space directly behind your table which could accommodate a small product display if you choose to bring one. If you are bringing products we encourage you to hand carry them or you will need to ship them directly to the Hotel addressed to your attention (Hotel package receiving rates will apply). Basic wi-fi will be available throughout the exhibit space, with upgrades available for dedicated wi-fi and AC power at additional costs (email office@printmusic.org if interested).

What quantity of material should I bring to display?

For those exhibitors that wish to display physical product, a good guideline is to bring the same volume of product as you might bring to a store sales visit (a rolling suitcase or two). As we mention above, small/portable displays fixtures are allowed as long as they can be accomodated in the space directly behind your table.

What can I do during Power Hour?

Each Power Hour session will be divided into five 10-minute blocks. Exhibitors can host a discussion, display small amounts of physical product, run a presentation off a laptop or tablet…anything they’d like to present their message and product to the retailers. The key difference from years past is that we’re emphasizing collaboration & communication while at the same time reducing the associated shipping, setup, and third-party expenses that comes with exhibiting product.

What can I do during Spark?

Spark is YOUR time to make appointments with specific retailers and vice-versa. These blocks of time will resemble the more traditional form of exhibit time where there are no timelines, just open time for great conversations.  Contact these key accounts prior to the convention to assure you have the necessary time with them during these sessions. The Spark sessions are scheduled for:

Thursday 3:30-4:20

Friday 3:00-3:50

Saturday 10:30-11:00

Who will I be presenting to?

Our goal is to have representatives of a store travel together from table to table so that exhibitors can customize their conversation for the retailer standing before them. But there may be the need for these small groups to contain members from multiple retailers. These groups will be determined based on convention attendance, with every effort made to match retailers with a similar focus.

What incentives are in-place to encourage retailers to participate?

Retailer attendance in the exhibit hall was not mandatory at previous conventions, and this is one of the challenges we’re attempting to solve with Power Hour. While we hope that most retailers will be excited to discuss products & industry challenges with their supplier partners, there will be prize drawings offered at every Power Hour to further incentivize their participation. These “giveaways” will be similar to the prize drawings that have occurred during the final exhibit period at previous conventions – but in 2018 they will be held at the conclusion of each Power Hour session. RPMDA will contribute shopping gift cards to the prize pool, and if you have a product or service you’d like to donate for these drawings, please contact Mike or David. The more prizes (AKA free products and services) we can give away, the greater incentive the dealers will have to attend!

What if I’m a Commercial Member that wants to attend the Convention but I don’t want to participate as a Sponsor?

ALL members are encouraged to attend the convention. Please remember that RPMDA does follow standard “Suitcasing” and “Outboarding” guidelines. Specifically, we strictly prohibit non-exhibiting (non-sponsoring) companies from encouraging attendees to leave the show floor for private meetings. With our new exhibit format, we will be monitoring attendance closely to ensure the success of our Sponsoring Members. Thank you for understanding!

What if I need electric power and/or high speed internet?

Basic wi-fi will be available in the exhibit area, but if you wish to stream video or have graphic-intensive data, you might consider upgrading to high speed internet.  As the session will be under two hours, a laptop battery should easily hold up, but you can order electricity (and high speed internet) here: 2018 PSAV Exhibit Power Order Form.

Reserve your exhibit tables by registering below.

Deadline to signup for Exhibit Sponsorships is April 6!


Exhibitors don’t forget to register for the convention, too! Click here.